Job Title: Administrative Assistant
Employer: International Development NGO
Duty Station: Dar Es Salaam, Tanzania
Job Description:
Duties and Responsibilities:
• Provides administrative support and ensures the smooth and efficient operation of the assigned office.
• Assists with development/maintenance of systems to ensure the effective delivery of services.
• Responds to incoming phone calls and forwards more complex enquiries or complaints to the relevant person.
• Receives visitors to the office with a high standard of courtesy and hospitality. Ensures that visitors and staff are treated equitably and with sensitivity and respect.
• Manages correspondence and prepares PowerPoint and other presentations as required.
• Collects and sorts incoming and outgoing correspondence.
• Assists with the organization of meetings/events on and off site as directed which may include the setting up of rooms, arranging catering and refreshments, ensuring necessary equipment is in place and functioning, taking minutes, and preparation of papers for distribution.
• Assists with procurement of goods/services; administers maintenance agreements as directed.
• Maintains strict confidentiality about program activities and staff.
• Ensures all required records are kept up to date and in line with organizational and donor requirements.
• Collates information from the team and prepares it for reporting and evaluations.
• Assists in maintaining databases.
• Undertakes any other relevant activities and performs any other tasks as assigned.
Education Requirements:
• Secondary school graduation required. Secretarial or administrative assistant diploma preferred.
Experience Requirements:
• Minimum two years of related experience. Experience working with an international company preferred.
Skills and Abilities:
• Demonstrated high level of computer literacy and ability to adapt to new software quickly. Advanced computer-related skills including the Microsoft Office suite of software.
• Demonstrated experience as an “office all-rounder” and in developing and maintaining office systems.
• Excellent inter-personal and communication skills, including experience in minute-taking and drafting general correspondence.
• Excellent organizational skills. Strong attention to detail and ability to prioritize and multi-task in a fast paced and demanding environment.
• Ability to be flexible, adaptable and incorporate change within the working environment.
• Fluency in English and Kiswahili, written and oral.
• Courteous and professional manner. Ability to maintain a calm and professional attitude at all times.
• Able to maintain a high degree of confidentiality.
• Proven ability to use sound and accurate judgment to resolve problems.
• Ability to compute rate, ratio, and percent.
• Ability to work effectively both independently and as part of a team.
How to apply:
All interested candidates who meet the criteria should submit their application letter and current CV through post P.O Box 1275 Morogoro or via e-mail at avrecruit.morogoro@gmail.com.
NB: Only short-listed candidates selected for interviews will be contacted.
Deadline: 25th Feb 2014
Saturday, 15 February 2014
Human Resources & Administration Officer Job Vacancy at Ariel Glaser Pediatric Aids Healthcare Initiative in Dar Es Salaam Tanzania
Job Title: Human Resources & Administration Officer
Employer: Ariel Glaser Pediatric Aids Healthcare Initiative
Duty Station: Dar Es Salaam, Tanzania
Job Description:
Position Description Document (download)
How to Apply:
AGPAHI is an equal opportunities employer and this position is open to all, but ONLY qualified candidate should submit a cover letter and a CV to support your eligibility for advertised posts.
Documents submitted electronically should have the candidates name as well as post applying for.
For more information about each advertised position please send request through email address below.
Submissions may be sent to:
Executive director
Agpahi
P.o. Box 38252
Plot 373, Mtitu Street, East Upanga
Dar es Salaam
Tanzania.
Employer: Ariel Glaser Pediatric Aids Healthcare Initiative
Duty Station: Dar Es Salaam, Tanzania
Job Description:
Position Description Document (download)
How to Apply:
AGPAHI is an equal opportunities employer and this position is open to all, but ONLY qualified candidate should submit a cover letter and a CV to support your eligibility for advertised posts.
Documents submitted electronically should have the candidates name as well as post applying for.
For more information about each advertised position please send request through email address below.
Submissions may be sent to:
Executive director
Agpahi
P.o. Box 38252
Plot 373, Mtitu Street, East Upanga
Dar es Salaam
Tanzania.
East African Legislative Assembly Jobs in Arusha Tanzania
Job Title: Serjeant- At- Arms
Employer: East African Legislative Assembly
Duty Station: Arusha, Tanzania
Job Description:
Main purpose of the job:
To provide effective and efficient security and safety, procedural and ceremonial, housekeeping and common services to the Legislative Assembly
Duties And Responsibilities:
=Formulate security policies, strategies and procedures to be followed when the House is in Session.
=Lead the Speaker to and from the House at each sitting and be present throughout the sitting to act as directed by the Speaker and to lead the President when performing official Parliamentary roles.
=Ensure security of the Assembly Assets, the Hon. Speaker, Hon. Members and staff and all the strangers/visitors entering the precincts of the Assembly.
=In liaison with the police and court, investigate and prosecute any offence committed within the precincts of the House.
=Carry and protect the Mace as a symbol of authority and smooth conduct of business of the House.
=Provide information and services for Members and staff including office accommodation, furniture and fittings, booking for Committee rooms and bookings for Chamber Galleries, coordination of transport, maintenance of 2 building and housekeeping services, and advise the Speaker on the broadcasting and televising policy.
=Ensure orderly admission and conduct of stranger to any part of the Assembly by issuance of entry cards.
=Keep any fire arms and any other prohibited properly brought into the precincts of the Assembly.
=Effective and efficient maintenance services to the buildings, grounds and in liaison with user departments furnishes the offices and Committee rooms.
=Act as Custodian of all Parliament building keys including keys for pigeonholes.
=Provide a one stop shop booking services for all activities which school groups and educational tours engage in when visiting Parliament and conduct tours of Parliament and hospitality events.
=Execute laws and orders of the House and any other directives of the Speaker.
=Provide Safety and Fire measures, health protection and First Aid Services. This includes the developing an emergency preparedness and response policy, Training and awareness of the same, etc.
=Prepare progress and annual reports of the department; and
Qualifications and Experience:
=A masters degree in social sciences, law, security management or equivalent qualification from a recognised university.
=8 years of relevant experience in a similar position with 3 years at senior level.
=Must have a security training background and/served in the forces at the rank of Chief Inspector of Police or Major in the Army or equivalent rank. Knowledge of the dynamics and operations of a Regional Parliament will be an added advantage.
Skills and Competencies:
=Good analytical skills, communication skills, report writing, planning and organization,
=presentation skills, persuasiveness and adaptability, innovativeness, decision making,
=clear judgement, problem - solving skills, team building, supervisory skills, computer
=skills, networking skills, ability to meet strict deadlines, ability to work under minimum
=supervision in a multicultural environment.
Terms and Conditions Of Service;
All post is tenable on a five (5) year contract term renewable subject to satisfactory
performance and mandatory retirement age of 60 years.
The above position is also subject to the application of the EAC Quota System.
In line with the provisions of the EAC Staff Rules and Regulations,
Candidates whose age will be 55 years at the time of appointment will not be
eligible.
Fringe Benefits;
=All posts offer attractive fringe benefits including housing allowance, transport
=Allowance, education allowance, a medical scheme, and insurance cover.
=For more information, visit our website: www.eac.int;
How to Apply:
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and
professional certificates and testimonials, names and addresses of three referees, and
day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
Female Candidates are particularly encouraged to apply.
Deadline: 6th March 2014
Employer: East African Legislative Assembly
Duty Station: Arusha, Tanzania
Job Description:
Main purpose of the job:
To provide effective and efficient security and safety, procedural and ceremonial, housekeeping and common services to the Legislative Assembly
Duties And Responsibilities:
=Formulate security policies, strategies and procedures to be followed when the House is in Session.
=Lead the Speaker to and from the House at each sitting and be present throughout the sitting to act as directed by the Speaker and to lead the President when performing official Parliamentary roles.
=Ensure security of the Assembly Assets, the Hon. Speaker, Hon. Members and staff and all the strangers/visitors entering the precincts of the Assembly.
=In liaison with the police and court, investigate and prosecute any offence committed within the precincts of the House.
=Carry and protect the Mace as a symbol of authority and smooth conduct of business of the House.
=Provide information and services for Members and staff including office accommodation, furniture and fittings, booking for Committee rooms and bookings for Chamber Galleries, coordination of transport, maintenance of 2 building and housekeeping services, and advise the Speaker on the broadcasting and televising policy.
=Ensure orderly admission and conduct of stranger to any part of the Assembly by issuance of entry cards.
=Keep any fire arms and any other prohibited properly brought into the precincts of the Assembly.
=Effective and efficient maintenance services to the buildings, grounds and in liaison with user departments furnishes the offices and Committee rooms.
=Act as Custodian of all Parliament building keys including keys for pigeonholes.
=Provide a one stop shop booking services for all activities which school groups and educational tours engage in when visiting Parliament and conduct tours of Parliament and hospitality events.
=Execute laws and orders of the House and any other directives of the Speaker.
=Provide Safety and Fire measures, health protection and First Aid Services. This includes the developing an emergency preparedness and response policy, Training and awareness of the same, etc.
=Prepare progress and annual reports of the department; and
Qualifications and Experience:
=A masters degree in social sciences, law, security management or equivalent qualification from a recognised university.
=8 years of relevant experience in a similar position with 3 years at senior level.
=Must have a security training background and/served in the forces at the rank of Chief Inspector of Police or Major in the Army or equivalent rank. Knowledge of the dynamics and operations of a Regional Parliament will be an added advantage.
Skills and Competencies:
=Good analytical skills, communication skills, report writing, planning and organization,
=presentation skills, persuasiveness and adaptability, innovativeness, decision making,
=clear judgement, problem - solving skills, team building, supervisory skills, computer
=skills, networking skills, ability to meet strict deadlines, ability to work under minimum
=supervision in a multicultural environment.
Terms and Conditions Of Service;
All post is tenable on a five (5) year contract term renewable subject to satisfactory
performance and mandatory retirement age of 60 years.
The above position is also subject to the application of the EAC Quota System.
In line with the provisions of the EAC Staff Rules and Regulations,
Candidates whose age will be 55 years at the time of appointment will not be
eligible.
Fringe Benefits;
=All posts offer attractive fringe benefits including housing allowance, transport
=Allowance, education allowance, a medical scheme, and insurance cover.
=For more information, visit our website: www.eac.int;
How to Apply:
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and
professional certificates and testimonials, names and addresses of three referees, and
day time telephone contact to:
The Secretary General
East African Community
P. O. Box 1096
Arusha - Tanzania.
Fax No: +255 27 2504255/ +255 27 2050281
E-mail: vacancies@eachq.org
Female Candidates are particularly encouraged to apply.
Deadline: 6th March 2014
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