Office Assistant Job Opportunity at ADD International in Tanzania

Job Title: Office Assistant

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Receive all visitors with courtesy and decorum, ascertain the nature of visitors and relay information to his/her line manager or Country Director
• Ensuring guests sign the guest book and distribution of awareness materials to visitors including flyers, brochures etc.
• Assists and ensures that there is efficiency in day-to-day operations such as ensuring availability of office supplies, cleanliness, messenger services and other related functions
• In coordination with Finance and Administration Officer, engage in procurement of monthly office expendables
• Receive and arrange for internal distribution of all letters to respective departments
• In coordination with Programme and Personal Assistant ensure and maintain proper documentation of all correspondences
• In collaboration with Programme and Personal Assistant, assist in organizing internal and external meetings
• Properly manage and prepare office information confidentiality
• Read and document all disability, related information in newspapers; this includes documenting! filing newspaper cuttings, scanning and sending them to the monitoring and evaluation coordinator
• Perform any other related duties as may be assigned by his/her supervisor


Qualification and experience:

• Minimum qualification- Form IV with good pass in English and Swahili
• Holder of Certificate in Secretarial Services or other professional qualification in office management related fields
• Two years and above experience of working as front desk officer/Office assistant in local and /or International NGO
• Be conversant with administrative and front office functions preferably from a reputable organization/ institution or department;
• Elementary knowledge and experience in minor procurement of goods/services processes and ability to keep both office and its surroundings clean
• Knowledge of disability rights and experience in undertaking disability issues
• Ability to work in a diverse team and unquestionable care of visitors. Effective sign language communication will be an added advantage
• Proper knowledge of record keeping/filing and file movements
• Basic knowledge and competence in Information and
• Communications Technology (ICT) particularly in Microsoft Office applications.

• In addition to the above skills and qualifications, all applicants for the above positions are required to have the following attributes:
• A very high level of integrity, sense of responsibility and able to, maintain confidentiality;
• Ability to work under pressure and produce expected results;
• Ability to work in a lean and dynamic team;
• Ability to self-manage, achieve results and meet deadlines; and
• Willingness to work beyond the call of duty.
• A good team player with the ability to use own initiatives


 How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org

Careers at Pact Tanzania - Office Assistant

Job Title: Office Assistant

Employer: Pact Tanzania

Duty Station: Tanzania

Application Deadline: 24th Jan 2015

Job Description:

Duties and Responsibilities:

• Receive all visitors with courtesy and decorum, ascertain the nature of visitors and relay information to his/her line manager or Country Director
• Ensuring guests sign the guest book and distribution of awareness materials to visitors including flyers, brochures etc.
• Assists and ensures that there is efficiency in day-to-day operations such as ensuring availability of office supplies, cleanliness, messenger services and other related functions
• In coordination with Finance and Administration Officer, engage in procurement of monthly office expendables
• Receive and arrange for internal distribution of all letters to respective departments
• In coordination with Programme and Personal Assistant ensure and maintain proper documentation of all correspondences
• In collaboration with Programme and Personal Assistant, assist in organizing internal and external meetings
• Properly manage and prepare office information confidentiality
• Read' and document all disability related information in newspapers: cuttings, scanning and sending them to the monitoring and evaluation coordinator
• Perform any other related duties as may be assigned by his/her supervisor


Qualification and Experience:

• Minimum qualification- Form IV with good pass in English and Swahili
• Holder of Certificate in Secretarial Services or other professional qualification in office management related fields
• Two years and above experience of working as front desk officer/Office assistant in local and /or International NGO
• Be conversant with administrative and front office functions preferably from a reputable organization/ institution or department;
• Elementary knowledge and experience in minor procurement of goods/services processes and ability to keep both office and its surroundings clean
• Knowledge of disability rights and experience in undertaking disability issues
• Ability to work in a diverse team and unquestionable care of visitors. Effective sign language communication will be an added advantage.
• Proper knowledge of record keeping/filing and file movements
• Basic knowledge and competence in Information and Communications Technology (ICT) particularly in Microsoft Office applications.

In addition to the above skills and qualifications, all applicants for the above positions are required to have the following attributes:

• A very high level of integrity, sense of responsibility and able to maintain confidentiality;
• Ability to work under pressure and produce expected results;
• Ability to work in a lean and dynamic team;
• Ability to self-manage, achieve results and meet deadlines; and
• Willingness to work beyond the call of duty.
• A good team player with the ability to use own initiatives

How to Apply:

Interested candidates who meet the above outlined criteria should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

Copies of relevant certified certificates and testimonial to support application(s)

Only shortlisted candidates will be contacted.

ADD International is an equal employer and offers competitive packages to right candidates. Persons with disabilities or persons with experience in working with persons with disabilities are encouraged to apply

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to Joseph.Doulkom@add-burkinafaso.org

Personal Secretary at The Institute of Social Work (ISW) in Tanzania

Job Title: Personal Secretary

Employer: The Institute of Social Work (ISW)

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 26th Jan 2015

Job Description:

Duties and Responsibilities:

• To prepare working schedule for junior secretaries.
• Checking office registers to ensure that they are well maintained.
• To ensure that office letters and firms are properly filed.
• To be responsible for safe custody of documents in the office.
• To arrange meetings within the office and write minutes and follow up implementation of issues raised
• To arrange transport for the officer he/she serving.
• To ensure that files are promptly and time handled.
• To ensure that letters leaving the office are correct and neat.
• To supervise and ensure that work in the office is properly done.

Qualification and Experience

• Holder of Diploma in Secretarial from recognized Institution.
• Computer literacy with work experience of more than 5 years.

Remuneration:

Attractive remuneration package in accordance with the salary scale of the Institute.

How to Apply:

Interested candidates should apply enclosing certified copies of academic transcript and certificates, birth certificate, one current passport size photograph and an up-to-date detailed Curriculum Vitae (CV) with at least two referees.

Certificates from foreign universities should be verified by the Tanzania Commission for Universities (TCU). Only shortlisted applicants will be contacted and called for interview on date to be decided later.

NOTE: Applicants who are currently employed in the Public Service must route their application through their respective employers.


Applications should be addressed to:
Rector,
Institute of Social Work (lSW)
P.O BOX 3375,
DAR-ES-SALAAM