Office Assistant Job Opportunity at ADD International in Tanzania

Job Title: Office Assistant

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Receive all visitors with courtesy and decorum, ascertain the nature of visitors and relay information to his/her line manager or Country Director
• Ensuring guests sign the guest book and distribution of awareness materials to visitors including flyers, brochures etc.
• Assists and ensures that there is efficiency in day-to-day operations such as ensuring availability of office supplies, cleanliness, messenger services and other related functions
• In coordination with Finance and Administration Officer, engage in procurement of monthly office expendables
• Receive and arrange for internal distribution of all letters to respective departments
• In coordination with Programme and Personal Assistant ensure and maintain proper documentation of all correspondences
• In collaboration with Programme and Personal Assistant, assist in organizing internal and external meetings
• Properly manage and prepare office information confidentiality
• Read and document all disability, related information in newspapers; this includes documenting! filing newspaper cuttings, scanning and sending them to the monitoring and evaluation coordinator
• Perform any other related duties as may be assigned by his/her supervisor


Qualification and experience:

• Minimum qualification- Form IV with good pass in English and Swahili
• Holder of Certificate in Secretarial Services or other professional qualification in office management related fields
• Two years and above experience of working as front desk officer/Office assistant in local and /or International NGO
• Be conversant with administrative and front office functions preferably from a reputable organization/ institution or department;
• Elementary knowledge and experience in minor procurement of goods/services processes and ability to keep both office and its surroundings clean
• Knowledge of disability rights and experience in undertaking disability issues
• Ability to work in a diverse team and unquestionable care of visitors. Effective sign language communication will be an added advantage
• Proper knowledge of record keeping/filing and file movements
• Basic knowledge and competence in Information and
• Communications Technology (ICT) particularly in Microsoft Office applications.

• In addition to the above skills and qualifications, all applicants for the above positions are required to have the following attributes:
• A very high level of integrity, sense of responsibility and able to, maintain confidentiality;
• Ability to work under pressure and produce expected results;
• Ability to work in a lean and dynamic team;
• Ability to self-manage, achieve results and meet deadlines; and
• Willingness to work beyond the call of duty.
• A good team player with the ability to use own initiatives


 How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org