Business Development Officer Job Vacancy at Old Mutual

 Job Title: Business Development Officer at Old Mutual

Company: Old Mutual

Location: Tanzania

State: Dar Es Salaam 

Job type: Full-Time

Job Description

Job Description

This role is individually accountable for broking unit and increasing the volume of profitable business from broking through provision of tailor-made services that exceed their expectations in a manner that ensures achievement of set business targets

*To recruit new brokers as per the set target

*Design and implement a robust engagement plan with brokers

*Develop robust training and development programs for all brokers that covers products, processes and procedures.

*Daily coordination and monitoring of the sales initiatives

*Prospect New business, submit terms and close to meet set targets

*Liase with Underwriting Manager to ensure the retention of business from brokers

*Conduct market intelligence to get information crucial for the development of the broker channel

*Premium collections as per the Cash & Carry law and the company’s credit policy

*Ensures acceptable levels of business retention (i.e. preservation of existing business) are always maintained; and any existing business lost due to unavoidable circumstances is replaced by other suitable accounts (over and above the new business acquisition target for the year)

*Ensure sales promotions as per the company’s strategies

*Closely monitors customer service satisfaction to ensure renewals are not threatened; negotiates renewal terms well in advance and sends formal renewal confirmations to clients before the renewal dates.

*Maintains, and regularly updates business progress reports.

*Frequent visits to intermediaries to make sure that the relationship is cemented and to do a regular reconciliation with Finance

Skills:

Accountability, Excellent organizational, planning and prioritizing skills, New Business Acquisition, New Businesses, Profitability, Standard Operating Procedure (SOP), Taking Initiative, Training and Development

Education:

Bachelors Degree (B): Marketing (Required)

Method of Application:

Submit your CV and Application on Company Website via this link.

https://oldmutual.wd3.myworkdayjobs.com/en-US/Old_Mutual_Careers/job/Dar-Es-Salaam/Business-Development-Officer-Broking_JR-36771

Closing Date : 4th March, 2024.

Marine Research Assistant x4 at WCS in Tanzania

 Job Title: Marine Research Assistant x4 at WCS

Company: WCS

Location: Tanzania

State: Dar Es Salaam Jobs

Job type: Full-Time

Job Description

Post Title: Marine Research Assistant

Supervisor: WCS Marine Program Coordinator

Background

The Wildlife Conservation Society (WCS) and its partners are tackling the issue of deteriorating marine environments in the Western Indian Ocean by working with local communities, Government authorities, and private stakeholders to improve management and conservation in coastal waters across Tanzania Mainland, and Zanzibar. The Western Indian Ocean is a socially and biologically diverse region that contains some of the world’s most extensive and climate-resilient coral reefs and mangroves, which are critical sources of protein, coastal protection, and income to coastal populations. Yet, the integrity of the region’s ecosystems is threatened by the overexploitation of fisheries, habitat clearing, and pollution. These threats are exacerbated by the impacts of climate change, including sea level rise, coral bleaching, and storm events. WCS is leading conservation projects across all major seascapes in Northern Tanzania, including Zanzibar and the proposed TransBoundary Conservation Area (TBCA) between southern Kenya and northern Tanzania.

In this context, WCS is seeking 4 research assistants to work in the offices of Pemba and Tanga. The ideal candidate is a motivated, dynamic, and technically skilled individual to support the implementation and planning of activities across the Pemba Channel. The role will focus on supporting the team in the implementation on the ground of activities in support of marine conservation. The candidate will join our growing marine team and will involve frequent travel to field sites in Pemba and Tanga.

Essential Duties and Responsibilities

*Support dialog with fishing communities to strengthen fishery co-management.

*Work with MPA rangers and officials to support MPA management.

*Be responsible for data collection and analysis of various ecological data.

*Activity report writing

*Budget and work plan preparation

*Represent WCS in meetings with stakeholders.

Qualifications and Requirements

*A bachelor’s degree in a marine-related subject

*Familiarity with working in the Marine environment and with communities

*Knowledge of MS Excel and Word

*Fluency in English and Swahili is required.

*Ability to swim and be comfortable in water.

Preferred Qualifications:

*Diving experience and certifications

*Experience in monitoring coral reefs, mangroves, and/or ETP species

*Experience with GIS and spatial analysis (QGIS or ArcGIS)

*Programming in R/Python

Project Location & reporting

The Candidate will be based at one of the WCS offices in Pemba or Tanga. Reporting to the WCS Marine Program Coordinator

Terms:

1 year from the date of recruitment with the possibility of renewal Subject to performance and Availability of funds. Remuneration will be commensurate with experience.

Method of Application:

Qualified candidates should send: Cover letter and CV Only Applications should be sent via email to: WCS Tanzania addressed to the County Director at wcshrtanzania@wcs.org with the Subject: “Application for Marine Research Assistant Vacancy” Applications should be submitted by: February 26th 2024 5:00 PM EA TIME.

Note: WCS Does not receive money in exchange for employment. Should you be asked for money in exchange for an interview opportunity or a job, please contact the police immediately. All WCS job applications will be received through wcshrtanzania@wcs.org and not otherwise.

Stores Officer job at GVEA in Tanzania

 Vacancy title: Stores Officer

Deadline of this Job: Thursday, February 29 2024 

Duty Station: Within Tanzania , Mwanza, East Africa

JOB DETAILS:

GVEA a group of Schools located at Isamilo in Mwanza town, that deals with the provision of quality and reliable education to Tanzanian citizens invite suitable and self-motivated applicants for the following positions:

POSITION: STORES OFFICER

Qualification and Experience:

▪ Bachelor’s degree/ Diploma in in-store management or procurement or any related field

▪ At least 3 years of experience working in a similar role or an administrative position

▪ Ability to multi-task and effective organization skills.

▪ High preference is given to candidates living in Mwanza /Lake zone

Job Description:

▪ To receive the materials ordered by the purchasing department and supplied by the vendors in proper conditions as per the laid down procedure.

▪ To ensure the correctness of the quality, quantity, specifications, and condition of the materials received from vendors.

▪ To stock the materials received from vendors properly to ensure easy access to identification, verification, handling, maintenance etc.

▪ Ensure proper stocking of materials by using appropriate methods of care and preservation to avoid any damage and loss.

▪ To ensure a smooth issue of materials to the user department.

▪ To ensure accurate accounting of the materials received and issued (GRN and Deliverable Note).

▪ To ensure a favourable working atmosphere and neat and tidyness is maintained for the personnel working in the store.

▪ To ensure proper safety measures are taken for the safety of the store building, materials in the store and the people working in the store.

▪ To ensure that the store is always maintained up to date in all respects in a presentable condition.

▪ To categorise the materials category-wise and stock in the appropriate locations.

▪ To take appropriate action for the care and preservation of the materials.

▪ Periodical stock verification and ensure the correctness of stock at all times.

▪ To pass the bills of the materials received from the vendor and send them to the Accounts department for payment.

▪ To take action for the disposal of scrap materials as per the GVEA procedure.

▪ Generate reports and submit them to concerned Management as required.

▪ Support and assist with planned audits by the auditors.

▪ Carry out any stores related work as assigned by your immediate Manager from time to time

Salary: A competitive Salary and perks will be disclosed to the successful applicant.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Application Process: The application along with a Resume /CV should be submitted to the following email address Info@greenviewschools.ac.tz or smatemba@yahoo.com

Disaster Response Officer Job at Tanzania Red Cross Society

 JOB TITLE : DISASTER RESPONSE OFFICER (1 POST)

Reports to : Disaster Response Manager

Job Description

VACANCY ANNOUNCEMENT

The Tanzania Red Cross Society is a voluntary humanitarian organization established as an independent National Society (NS) by an Act of Parliament No. 71 of December 1962 amended by Parliament of Tanzania in 2019. It is mandated to play specific voluntary humanitarian roles during disasters/emergencies, and peacetime as an auxiliary organ to the Public Authorities. Tanzania Red Cross Society was recognised and admitted to the membership of the International Federation of the Red Cross and Red Crescent Societies (IFRC) in 1963. The TRCS Headquarters office are located in Mikocheni, Dar es Salaam.

TRCS is the largest and most dependable local partner in delivering humanitarian services in Tanzania. The TRCS has an active network of members and volunteers in all regions in Tanzania Mainland and Zanzibar (Around 40% are women of more than 35,000 active volunteers.) Most importantly, because of its credibility, Tanzania Red Cross Society receives supports from a broad range of partners including the IFRC, the ICRC, the American Red Cross, the Spanish Red Cross, the Belgian Red Cross-Flanders, the French Red Cross, the Italian Red Cross, the China Red Cross and the Korean Red Cross. Other partners are UNHCR, UNICEF, WFP and UNFPA, the EU, USAID, CDC, BPRM, PACT and Pathfinder International. Tanzania Red Cross Society is looking for dynamic persons to fill the below vacancies.

Duty Station : Dar Es Salaam Age Limit : Not above 45 years.

JOB SUMMARY

Disaster Response Officer will support emergency responses by assisting with the management and deployment of emergency response personnel, facilitating inter-departmental coordination, supporting program implementation, and compiling reports. Additionally, the Disaster Response Officer will monitor early warning and global emergencies.

Key Duties/Responsibilities:

*Screen the daily operations of emergency response programs to ensure appropriate response to context changes, mission, program, and beneficiary needs, donor positioning, lessons learned, and best practices;

*Facilitate compliance with internal and external regulations, all applicable laws, and contractual obligations.

*Assist in managing timely and proper reports (internal, financial, donor, special and other) and their flow including review, analysis, and compliance with deadlines;

*Coordinate communications between all TRCS departments/units including headquarters offices and the field; maintain open lines of communication with field staff ensuring that programs are properly briefed on TRCS mission, goals, and capacity;

*Collaborate with other departments to develop guidelines and materials for emergency response interventions. Develop DRT capacity statements and compile past Disaster

Response Team (DRT) experiences under a systemic program theme;

*Assist in the proposal process, which may include proposal writing, editing and proofreading, coordination, technical input, preparation for submission, submission, following through the approval process, and assisting in start-up activities;

*Assist in preparation of emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments.

*Assist to coordinate disaster response or crisis management activities such as evacuations, opening of public shelters, and implementing special needs plans and programs

*Support the Disaster Response Manager in developing and presenting material and presentations related to TRCS’s Disaster response work;

*Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics with regard to internal and external actors;

*Ensure that there is enough inventory for immediate response in case of emergency;

*Collect, synthesize, and analyze information pertaining to humanitarian emergencies and the response efforts of TRCS, and draw upon that information to draft, edit, appropriately format, and disseminate a wide range of internal and external information products

*Coordinate closely with field personnel to harmonize information collection and respond to information requests.

*Facilitate requests between TRCS headquarters offices and field Disaster Response Teams;

*Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all- inclusive

Qualifications, Experience & Skills required:

*At least a Bachelor’s degree preferably in disaster management, disaster response and recovery, urban planning Disaster/Crisis Management, Social Work, Community Development or an equivalent qualification in related fields from reputable academic institution/University.

*A minimum of 3 years proven experience in disaster response/relief interventions.

*Previous experience/exposure in working with Non-Governmental Organization (NGO’s), Community Based Organization (CBO) is an added advantage.

*Team player with demonstrated good communication, networking and negotiation skills.

*Demonstrated proficiency in Computer applications.

*Demonstrated skills and knowledge in report/proposal writing.

Method of Application:

Submit your CV and Application on Company Website via this link : 

https://ee-eu.kobotoolbox.org/x/04OwmxbN

Closing Date : 25th February, 2024.

Country Director Job Vacancy at MSI Reproductive Choices in Tanzania

 Job Title: Country Director at MSI Reproductive Choices

Job Description

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

Today, our organisation has over 9,000 team members working in 37 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.

About the programme:

Operating in Tanzania since 1989, MSI Tanzania (MST) – an affiliate of MSI Reproductive Choices (MSI) – is among the country’s largest providers of voluntary Sexual and Reproductive Health (SRH) services and information. Over the last 24 years, MST provided accurate information and high quality SRH Services to Tanzanian women and girls – with a focus on high-quality long-acting and permanent methods (LAPM), to increase method choice and complement existing access and availability to short term methods – enabling them to make informed choices. MST also provides maternal and child health services, cervical cancer screening and treatment of precancerous lesions, and sexually transmitted infection management.

MST has established itself as a household name, complementing and supporting the Ministry of Health (MoH), Ministry of Community Development, Gender, Women and People with Special Needs (MoCDGWPWSN) and the President’s Office Regional Administration and Local Government (PO RALG).

Over the last 5 years MST has reached over 7 million women, men, adolescents, and young people with high quality, client-centered voluntary FP services. In 2023 alone, MST served over 1.60M voluntary FP clients, generated an estimated of 5.38M FP couple-years of protection (CYPs), averting an estimated 2.66M unintended pregnancies and 3.25K maternal deaths. We estimate that 21% of the total demand for FP in Tanzania in 2023 was satisfied by services supported by MST, contributing to an increase in the modern contraceptive prevalence rate.

MST’s programming is specifically designed to meet the needs of the most vulnerable groups, with a focus on adolescents, those living in poverty, those without alternative access to care, and other marginalized groups, such as people with disability, and survivors of gender-based violence. MST differentiates itself from others in the sector through our: client-centred care; clinical expertise; focus on service delivery at scale; use of evidence to constantly improve; and our emphasis on ensuring last-mile voluntary contraceptive access, beyond the reach of existing health infrastructure. As a service delivery organization, MST is well placed to gain community, facility, and client-level insights on what works for those with the greatest need.

MST has national reach, with service delivery channels across all regions of Tanzania Mainland and Zanzibar (1 Centre in Unguja). The programme currently operates eight centres, one maternity hospital located mainly in urban areas, 28 mobile outreach teams, 40 embedded nurses serving remote rural populations in partnership with government providers, and provide support to over 240 public sector facilities, through our proven health systems strengthening program. MST is strengthening its Social Marketing channel, improving access to high quality, affordable and diversified SRH products.

The role:

The Country Director, Tanzania, is responsible for delivering results for women and their families, driving programmatic excellence, and implementing best practice at scale in Tanzania. They provide high quality services where they are needed the most, and their work directly contributes to preventing maternal deaths and making a sustainable impact on the lives of thousands of people every year. The CD is also responsible for ensuring Tanzania’s social business model has a strong footing on both the social and business side.

The Country Director, Tanzania, is a key leadership position. The CD represents the organisation in Tanzania and is responsible for the overall strategy, management (programmatic, financial, and administrative), and development of Tanzania’s national family planning and SRH programmes. They lead skilled, professional country teams to deliver life-saving services through clinical centres, mobile outreach teams, social franchising, and social marketing.

In addition, they are responsible for preparing and executing annual budgets, marketing plans and work plans; developing new business opportunities; overseeing financial, administrative, and logistical resources; ensuring adherence to MSI minimum standards; and assuring quality operations in line with annual and long-term strategic goals and objectives. The Country Director manages for results, valuing and rewarding high performance, accountability, speed and efficiency and innovation, while keeping the client at the heart of everything we do.

The Country Director is Tanzania’s senior representative in the country of assignment. Reporting to Africa Regional Office of MSI, MSI Tanzania (MST) is an implementing partner of the MoH, with whom MST works closely across all its projects and service delivery channels partnering at national, provincial, district and facility level. They work closely with government to overcome barriers that prevent women and men from accessing safe, affordable, reliable family planning and other sexual and reproductive health services

About you:

We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.

To perform this role, it is essential that you have the following skills:

*Proven experience of driving impact, quality and sustainability in programmes and improving operational standards

*Effective interpersonal skills, with the ability to inspire, lead, motivate and guide Country teams.

*Proven ability to effectively communicate ideas, proposals, issues and implications at senior level

*Excellent project management skills related to organisational development projects and international, cross- functional teams with a proven history of delivering results.

*Highly developed problem solving, diplomatic, networking and negotiation skills.

*Demonstration of ‘making things happen’, operating at pace and delivering effectively through others.

To perform this role, it is essential that you have the following experience:

*Experience of developing and successfully implementing business plans and growth strategies, with a track record of aligning resources with key priorities, keeping management teams engaged and focused on critical milestones and consistently achieving results.

*Experience of communicating a range of complex issues with the ability to convey an inspiring vision and purpose both within operations and where appropriate across other business functions

*An understanding of major policies/ issues of large bilateral/multilateral donors strong working knowledge of business practices • An international mindset, with an understanding of, and empathy for, the development sector, together with an appreciation for cultural differences

*Experience in leading a social business preferably in a developing country.

*Experience of formulating and controlling budgets to ensure effective monitoring takes place.

*Understanding of the issues surrounding provision of reproductive health care services internationally

*A reputation for ‘making things happen’, operating at pace and delivering effectively through others

Location: Dar es Salaam, Tanzania.

Full-time: 40 hours per week.

Contract type: 3-year fixed term appointment.

Salary: Competitive Salary + Bonus + Benefits

Salary band: BG11

Closing date: 8th March 2024 (midnight GMT). Interviews may take place before this date for exceptional candidates.

For internal staff applying from an MSI country programme, the role will be positioned within the existing salary structure of the country. Local terms and conditions of the country will apply.

Method of Application:

Submit your CV and Application on Company Website via this link:

https://globaleur232.dayforcehcm.com/CandidatePortal/en-GB/msichoices/Site/CANDIDATEPORTALINT/Posting/View/412 

Closing Date : 25th February, 2024.

Sustainability Manager job at Diamond Trust Bank (Tanzania)

Vacancy title: Sustainability Manager

Jobs at: Diamond Trust Bank (Tanzania)

Deadline of this Job: Thursday, February 29 2024 

Duty Station: Within Tanzania , Dar es Salaam, East Africa

JOB DETAILS:

Job Purpose:

Responsible for the implementation of sustainability strategies, promoting sustainability awareness within the bank and improving the overall corporate identity of the business in respect to environmental, social and governance (ESG) framework.

Key Responsibilities:

• Advise the business on all matters related to sustainability undertakings in key business functions

• Manage ESG compliance as per Bank of Tanzania (BOT) guidelines, DTB Group standards and other regulators.

• Coordinate the implementation of sustainability masterplan with both external and internal stakeholders.

• Integrate sustainability goals into business processes and development of mainstream products.

• Report scope I and II GHG emissions from internal operations, consumption of utilities and electricity from the national power grid.

• Measure the impacts of the sustainability activities as per the set global reporting standards and report to the board and regulators.

• Develop educational content on behavioral change towards consumption of utilities as part of employee training on sustainability.

• Ensure the business fully complies with the ESG reporting standards in the integrated reports and financial statements reporting.

• Conduct regular credit portfolio mapping in relation to green financing and climate risk assessments as per the set standards by the regulator.

• Manage sustainability budgets

• Identify, initiate and manage relationships with like-minded partners

Knowledge:

Qualifications:

• An undergraduate degree from a recognized university

• Relevant certification in Sustainability will be an added advantage

• Experience in working with sustainability teams locally or internationally.

Work Hours: 8

Experience in Months:24

Level of Education: Bachelor Degree

Job application procedure:

Only existing sustainability professionals are encouraged to apply.

If interested in the above position and meet the requirements indicated, send your application to recruitment2024@diamondtrust.co.tz 

NB: Only successful Candidates will be contacted.

DTB is an equal opportunity employer and DOES NOT charge for applications.

Record Assistant Grade II job at Sengerema District Council in Tanzania

 Vacancy title: Record Assistant Grade II

Deadline of this Job: Friday, February 23 2024 

Duty Station: Within Tanzania , Sengerema, East Africa

JOB DETAILS:

Duties and Responsibilities

1. List incoming correspondence registers in the register (incoming correspondence register)

2. Outgoing correspondence register

3. Distribute files to Action Officers

4. Receiving files for Action Officers

5. Receiving files that return to the registry from Executives

6. Returning files to racks/filling cabinets or other places where they are stored

7. Monitoring the circulation of files within the Institute (file tracking)

Qualification and Experience:

• Employed who has graduated from Fourth Form (IV) or Sixth Form (VI) with a Diploma (NTA level 6) in the field of Registry from Universities recognized by the Government, with computer skills.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Associate Degree

Job application procedure

Interested applicants, to follow the link below

https://portal.ajira.go.tz/user/auth/login/7788

Finance and Administrative Officer at ADD International in Tanzania

Job Title: Finance and Administrative Officer

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Finance Management and Accounts
• Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documentation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness of payments
• Process Petty cash payments within the Internal Control System and in conformity with approved budget
• Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package.
• Do transaction back-up on daily basis and keep the back-up device safe-locked
• Effect funds disbursement (both hard Cash and Cheques) solely upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
• Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
• Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
• Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
• Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and /or authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
• Participate in in Budget preparation and Budget revision
• Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
• Ensure timely filing of statutory dues to avoid penalties
• Prepare transactions \ schedules and submit the same to the Finance and' Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
• Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
• Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards


Qualification and experience:

• Bachelor degree or Advanced Diploma in Certified
• Accountancy from recognized higher learning Institution(s)
• At least 3 years' experience in finance and accounting in a multi donor- funded Programme.

Competencies:
• Proper knowledge of funds management, ability to prepare Financial Statement and reports,
• Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c. .
• Knowledge and experience of using computerized Accounting
• Packages such as Sun would be an asset,
• Understanding and experience in (manual ledgers) Double
• Entry Bookkeeping,
• Ability to work independently under minimum supervision
• Excellent interpersonal skills, excellent command in both
• English and Swahili is a prerequisite
• Knowledge of Tanzania's extant Labour' Laws, and other industrial relations would be an added advantage
• Commitment to equality and diversity, knowledge of disability rights


How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org

Finance and Administrative Officer Jobs at Pact Tanzania

Job Title: Finance and Administrative Officer

Employer: Pact Tanzania

Duty Station: Tanzania

Application Deadline: 24th Jan 2015

Job Description:

Duties and Responsibilities:

• Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documE1ntation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness, of payments
• Process Petty cash payments within the Internal Control System and in conformity with approved budget
• Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package. Do transaction back-up on daily basis and keep the back-up device safe-locked
• Effect funds disbursement (both hard Cash and Cheques) solely, upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
• Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
• Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
• Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
• Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
• Participate in  Budget preparation and Budget revision
• Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
• Ensure timely filing of statutory dues to avoid penalties
• Prepare transactions schedules and submit the same to the
• Finance and Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
• Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
• Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards
• Ensure that both incoming and outgoing document are properly filed in accordance with ADD standards
• Maintain staff leave cycle by keeping them updated
• Ensure proper management of office assets including the generator, computers, IT System and their efficient repair and maintenance. Supervise Office Administrative Assistant to ensure office and office surroundings cleanliness
• Work closely with the Finance and Administrative Manager, to ensure appropriate human capital management and establish good relationship with staff .
• Oversight all logistic and office fleet management under the supervisor, co-ordinate effectively all office logistic matters in relation to both field and town errands, ensure effective utilization of manpower, vehicles, fuel and accessories, ensure timely renewal of motor vehicle insurance coverage and report and follow-up of road accidents incidents if any
• Facilitate Hotel reservations for both staff accommodation, seminars/workshop
• Prepare and maintain contracts for service providers' worth maximum of 500,000/=
• Identify training needs for supervisees and provide appropriate suggestions to management for decision
• Facilitate deployment of ADD International assets and ensure effective use of them by DPOs
• Ensure both internal and external communication, both one-to-one and in teams is effective and consistent with ADD International's culture and values
• Preparation and review Job Descriptions for Administrative staff under your supervision conduct coaching session to the respective staff with the view of building their capacity, setting staff performance objectives and do both semi-annual and annual performance appraisal for staff under your supervision and providing feedback to the management
• Maintain and update fixed Assets Register and ensure that it \ always kept updated
• Prepare Purchase Orders upon receipt of the quotes and submit the same to senior officials for approval and/or authorization
• Liaise with bidders and other service providers to ensure timely delivery of goods and/or services as per either contract or order.
• Receive goods upon delivery, raise Goods Received Note against suppliers' Delivery Note, assist goods/services inspection team during inspection of delivered goods and lor rendered services and acknowledge receipt of the same by signing vendors' Delivery Note
• Maintain and update stores records per inventory item per respective stores ledger and bin cards

Qualification and experience:

• Bachelor degree or Advanced Diploma in Certified
• Accountancy from recognized higher learning Institution(s)
• At least 3 years' experience in finance and accounting in a multi donor- funded Programme.

Competencies:

• Proper knowledge of funds management, ability to prepare
• Financial Statement and reports,
• Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c .'
• Knowledge and experience of using computerized Accounting
• Packages such as Sun would be an asset,
• Understanding and experience in (manual ledgers) Double Entry Bookkeeping,
• Ability to work independently under minimum supervision
• Excellent interpersonal skills, excellent command in both
• English and Swahili is a prerequisite
• Knowledge of Tanzania's extant Labour Laws and other' industrial relations would be an added advantage
• Commitment to equality and diversity, knowledge of disability rights


How to Apply:

Interested candidates who meet the above outlined criteria should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post

Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

Copies of relevant certified certificates and testimonial to support application(s)

Only shortlisted candidates will be contacted.

ADD International is an equal employer and offers competitive packages to right candidates. Persons with disabilities or persons with experience in working with persons with disabilities are encouraged to apply

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to Joseph.Doulkom@add-burkinafaso.org

Personal Secretary at The Institute of Social Work (ISW) in Tanzania

Job Title: Personal Secretary

Employer: The Institute of Social Work (ISW)

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 26th Jan 2015

Job Description:

Duties and Responsibilities:

• To prepare working schedule for junior secretaries.
• Checking office registers to ensure that they are well maintained.
• To ensure that office letters and firms are properly filed.
• To be responsible for safe custody of documents in the office.
• To arrange meetings within the office and write minutes and follow up implementation of issues raised
• To arrange transport for the officer he/she serving.
• To ensure that files are promptly and time handled.
• To ensure that letters leaving the office are correct and neat.
• To supervise and ensure that work in the office is properly done.

Qualification and Experience

• Holder of Diploma in Secretarial from recognized Institution.
• Computer literacy with work experience of more than 5 years.

Remuneration:

Attractive remuneration package in accordance with the salary scale of the Institute.

How to Apply:

Interested candidates should apply enclosing certified copies of academic transcript and certificates, birth certificate, one current passport size photograph and an up-to-date detailed Curriculum Vitae (CV) with at least two referees.

Certificates from foreign universities should be verified by the Tanzania Commission for Universities (TCU). Only shortlisted applicants will be contacted and called for interview on date to be decided later.

NOTE: Applicants who are currently employed in the Public Service must route their application through their respective employers.


Applications should be addressed to:
Rector,
Institute of Social Work (lSW)
P.O BOX 3375,
DAR-ES-SALAAM

Administrative Services Manager Jobs in Tanzania at REDMA

Job Title: Manager/Administrative Services

Employer: REDMA

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 20th Jan 2015

Job Description:

Duties and Responsibilities:

• Assists in developing policies and regulations relating to salary administration, social welfare and Industrial Relations.
• Assists in developing policies relating to office utilization and layout, office furniture and equipment in consultation with other stakeholders.
• Oversees administrative activities such as mail, printing and copying, recycling
• Oversees the administration approved plans on building and office equipment maintenance in accordance to budgetary allocations
• Establishes and maintains an interlinked staff filing system through special confidential correspondence, personnel and administrative files.
• Ensure that staff records are continuously updated and well maintained in liaison with other departments and units
• Advises newly recruited staff on the various social security. administrations and administers staff pensions and terminal benefits.
• Responsible for salary administration including salary payroll records for staff and checks accuracy of payments and deductions.
• Ensures that national labour laws are adhered to on all staff matters and provide appropriate advices to line managers on matters touching on the labour laws.
• Advises management on all matters relating to trade union issues, collective agreements and establishment of industrial relations machinery in the bank.
• Recommends and administers approved staff social welfare including housing, medical care, staff canteens transport and insurance schemes.
• Participates in recommended groups of staff that will be uniformed and in selecting attires for uniformed staff.
• Coordinates the preparations and use of the Human Resource Departrnent budqet.
• Ensures that office goods and services are procured in accordance with provisions of the financial
• regulations.
• Monitors and periodically examines fuel consumption for motor vehicles, standby generators.
• Administers and coordinates the maintenance of the fleet of service vehicles and ensures that all
• assets are insured.
• Prepares periodic and annual administrative services implementation reports
• Coordinates periodic performance appraisal of all direct reports
• Performs other duties related to the above as may be assigned by the his/her supervisor

Core competences
• Customer care
• Effective Communication
• Quick thinking and good judgment.
• Good analysis capabiiities
• lnterpersonal.and relationship building

Qualifications
• Degree in Human Resources Management, Public Administration, Business Administration (major
• HR)Industrial Relations or equivalent qualifications, plus proof of practical knowledge and
• experience ln Administration services, industrial relations functions and Labour laws of Tanzania of not less than five years. "
• A postgraduate degree qualification in Business Administration (majoring in Human Resources),
• Human Resources, Administration, Labour Laws or equivalent will be an added advantage.
• Good Office computer application package skills

How to Apply:

Candidates meeting the above job requirements should submit their hand written applications with two (2) passport size photographs glued at the top of the application. '
Further to the above candidate should submit their detailed curriculum vitae (CV), photocopies of
birth certificates, copies of certified academic transcripts and certificates; and provide names of three (3) referees with their contact postal addresses, e-mail and telephone numbers:
Applicants should indicate their contact addresses including telephone numbers. The last day for receiving applications is on 20th January 201 S. Only short listed candidates will be contacted.
All applications should be sent to the following address:

Executive Selection
REDMA
NIC Life House, 1 st Floor, Wing c
Sokoine Drive/Ohio Street
POBox 10236, Dar es Salaam, Tanzania

Administrative Assistant Job Vacancy at International Development NGO in Dar Es Salaam Tanzania

Job Title: Administrative Assistant

Employer: International Development NGO
Duty Station: Dar Es Salaam, Tanzania

Job Description:

Duties and Responsibilities:

• Provides administrative support and ensures the smooth and efficient operation of the assigned office.
• Assists with development/maintenance of systems to ensure the effective delivery of services.
• Responds to incoming phone calls and forwards more complex enquiries or complaints to the relevant person.
• Receives visitors to the office with a high standard of courtesy and hospitality. Ensures that visitors and staff are treated equitably and with sensitivity and respect.
• Manages correspondence and prepares PowerPoint and other presentations as required.
• Collects and sorts incoming and outgoing correspondence.
• Assists with the organization of meetings/events on and off site as directed which may include the setting up of rooms, arranging catering and refreshments, ensuring necessary equipment is in place and functioning, taking minutes, and preparation of papers for distribution.
• Assists with procurement of goods/services; administers maintenance agreements as directed.
• Maintains strict confidentiality about program activities and staff.
• Ensures all required records are kept up to date and in line with organizational and donor requirements.
• Collates information from the team and prepares it for reporting and evaluations.
• Assists in maintaining databases.
• Undertakes any other relevant activities and performs any other tasks as assigned.

Education Requirements:

• Secondary school graduation required. Secretarial or administrative assistant diploma preferred.

Experience Requirements:

• Minimum two years of related experience. Experience working with an international company preferred.



Skills and Abilities:

• Demonstrated high level of computer literacy and ability to adapt to new software quickly. Advanced computer-related skills including the Microsoft Office suite of software.
• Demonstrated experience as an “office all-rounder” and in developing and maintaining office systems.
• Excellent inter-personal and communication skills, including experience in minute-taking and drafting general correspondence.
• Excellent organizational skills. Strong attention to detail and ability to prioritize and multi-task in a fast paced and demanding environment.
• Ability to be flexible, adaptable and incorporate change within the working environment.
• Fluency in English and Kiswahili, written and oral.
• Courteous and professional manner. Ability to maintain a calm and professional attitude at all times.
• Able to maintain a high degree of confidentiality.
• Proven ability to use sound and accurate judgment to resolve problems.
• Ability to compute rate, ratio, and percent.
• Ability to work effectively both independently and as part of a team.

How to apply:
All interested candidates who meet the criteria should submit their application letter and current CV through post P.O Box 1275 Morogoro or via e-mail at avrecruit.morogoro@gmail.com.

NB: Only short-listed candidates selected for interviews will be contacted.

Deadline: 25th Feb 2014

East African Legislative Assembly Jobs in Arusha Tanzania

Job Title: Serjeant- At- Arms

Employer: East African Legislative Assembly
Duty Station: Arusha, Tanzania

Job Description:

Main purpose of the job:

To provide effective and efficient security and safety, procedural and ceremonial, housekeeping and common services to the Legislative Assembly


Duties And Responsibilities:

=Formulate security policies, strategies and procedures to be followed when the House is in Session.
=Lead the Speaker to and from the House at each sitting and be present throughout the sitting to act as directed by the Speaker and to lead the President when performing official Parliamentary roles.
=Ensure security of the Assembly Assets, the Hon. Speaker, Hon. Members and staff and all the strangers/visitors entering the precincts of the Assembly.
=In liaison with the police and court, investigate and prosecute any offence committed within the precincts of the House.
=Carry and protect the Mace as a symbol of authority and smooth conduct of business of the House.
=Provide information and services for Members and staff including office accommodation, furniture and fittings, booking for Committee rooms and bookings for Chamber Galleries, coordination of transport, maintenance of 2 building and housekeeping services, and advise the Speaker on the broadcasting and televising policy.
=Ensure orderly admission and conduct of stranger to any part of the Assembly by issuance of entry cards.
=Keep any fire arms and any other prohibited properly brought into the precincts of the Assembly.
=Effective and efficient maintenance services to the buildings, grounds and in liaison with user departments furnishes the offices and Committee rooms.
=Act as Custodian of all Parliament building keys including keys for pigeonholes.
=Provide a one stop shop booking services for all activities which school groups and educational tours engage in when visiting Parliament and conduct tours of Parliament and hospitality events.
=Execute laws and orders of the House and any other directives of the Speaker.
=Provide Safety and Fire measures, health protection and First Aid Services. This includes the developing an emergency preparedness and response policy, Training and awareness of the same, etc.
=Prepare progress and annual reports of the department; and


Qualifications and Experience:

=A masters degree in social sciences, law, security management or equivalent qualification from a recognised university.
=8 years of relevant experience in a similar position with 3 years at senior level.
=Must have a security training background and/served in the forces at the rank of Chief Inspector of Police or Major in the Army or equivalent rank. Knowledge of the dynamics and operations of a Regional Parliament will be an added advantage.


Skills and Competencies:

=Good analytical skills, communication skills, report writing, planning and organization,
=presentation skills, persuasiveness and adaptability, innovativeness, decision making,
=clear judgement, problem - solving skills, team building, supervisory skills, computer
=skills, networking skills, ability to meet strict deadlines, ability to work under minimum
=supervision in a multicultural environment.


Terms and Conditions Of Service;

All post is tenable on a five (5) year contract term renewable subject to satisfactory
performance and mandatory retirement age of 60 years.

The above position is also subject to the application of the EAC Quota System.

In line with the provisions of the EAC Staff Rules and Regulations,
Candidates whose age will be 55 years at the time of appointment will not be
eligible.


Fringe Benefits;

=All posts offer attractive fringe benefits including housing allowance, transport
=Allowance, education allowance, a medical scheme, and insurance cover.
=For more information, visit our website: www.eac.int;

How to Apply:
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and
professional certificates and testimonials, names and addresses of three referees, and
day time telephone contact to:

 The Secretary General
 East African Community
 P. O. Box 1096
 Arusha - Tanzania.
 Fax No: +255 27 2504255/ +255 27 2050281
 E-mail: vacancies@eachq.org

Female Candidates are particularly encouraged to apply.

Deadline: 6th March 2014

Clerk Assistant Job Vacancy at East African Legislative Assembly in Arusha, Tanzania

Job Title: Clerk Assistant

Employer: East African Legislative Assembly
Duty Station: Arusha, Tanzania


Job Description:

Main Purpose of the Job:

1. To facilitate Committee work and Plenary Sessions of the Assembly


Duties and Responsibilities:

• Serve as Secretary to Committees of the Assembly.

• Assist in preparation and processing of Order Papers, Votes and Proceedings,
• Motions, Petitions and Questions.

• Serve as Clerk - At – Table.

• Draft amendments to Bills.

• Provide advice to Speaker and Members on legislative procedures;

• Carry out procedural research;

•  In liaison with the Research Officers, conduct relevant research and studies for committees; and



Qualifications and Experience:

• A Bachelors Degree in Public Administration, Law, Social Sciences or equivalent qualification from a recognized University.
• 5 years of relevant experience with at least 3 years in a similar position. Specialized training in Parliamentary procedures and
• Knowledge of operations of a regional Parliament will be an added advantage.


Skills and Competencies:

• Good knowledge of parliamentary procedures, administrative skills, drafting skills,
• analytical skills, research skills, interpersonal skills, negotiating skills, networking skills,
• public relations, diplomacy, computer skills, report writing skills and computer skills.

Terms and Conditions of Service:

All post is tenable on a five (5) year contract term renewable subject to satisfactory
Performance and mandatory retirement age of 60 years.

The above position is also subject to the application of the EAC Quota System.

In line with the provisions of the EAC Staff Rules and Regulations,
Candidates whose age will be 55 years at the time of appointment will not be
eligible.

Fringe Benefits

=All posts offer attractive fringe benefits including housing allowance, transport
=Allowance, education allowance, a medical scheme, and insurance cover.
=For more information, visit our website: www.eac.int;

How to Apply
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and
professional certificates and testimonials, names and addresses of three referees, and
day time telephone contact to:

The Secretary General
 East African Community
 P. o Box 1096
 Arusha - Tanzania.
 Fax No: +255 27 2504255/ +255 27 2050281
 E-mail: vacancies@eachq.org

Female Candidates are particularly encouraged to apply.

Deadline: 6th March 2014

Director of Finance and Administration Job Vacancy at Cashew nut Board of Tanzania

Job Title: Director of Finance and Administration

Employer: Cashew nut Board of Tanzania

Duty Station:  Dar Es Salaam

Duties and Responsibilities:
- Advise the Director General on matters pertaining to Planning, administration of Finance, Human and physical resources of the Board;
- Develop and sustain a Sound Accounting, Management and Financial Information System and Policy.
- Manage Tax affairs of the Board so as to ensure that all Taxes are paid on time to avoid penalties.
- Prepare periodic financial analysis and manage the Working Capital of the Board to ensure that the Board does not run into financial difficulties.
- Plan for long term financial requirements of the Board and identify potential sources of finance.
- Ensure that Final Accounts of the Board is prepared and submitted to the
- External Auditors for audit through managing audit process and coordination of annual audit.
- Make close liaison with the Government, Financial institutions and others (NGOs,
- Donor Community) to win their support in financing programs of the Board through utilizing available opportunities.
- Coordinate the preparation and compilation of the annual budget of the Board;
- Direct and supervise the preparation of periodical financial reports and ensures that they are submitted to the appropriate authorities as per regulations;
- Enhance efficient use of the Board’s revenue for the purchase and provision of services and supplies;
- Make follow up the availability of funds from respective organs and managing expenditure budget for the Board and for each department;
- Enhance timely auditing of the Boards’ financial statements;
- Formulate and interpret policy matters related to workers social services, manpower development, wages and salaries, benefits and other employees’ staff  welfare;
- Establish human resources and skills needed at all levels of departments/sections;
- Performs any other duties as may be assigned by the Director General.

Qualifications and Experiences:
- Master’s Degree in Business Administration (MBA), Accountancy option will have an added advantage.
- Must Possess of CPA (T), ACCA; ACA or its equivalent
- Should be registered with NBAA as authorized Accountant/Auditor
- Should have at least 11 years working experience, 5 of which must be in senior managerial position from a reputable Organization
- High probity and integrity
- Vision proactive
- Innovative
- Managerial and organizational skills
- Fluency in both written and spoken Kiswahili and English
- Customer focus
- Knowledge of the Code of Ethics and conduct of the public service
- Computer literate

Terms of Employment:
- Permanent and Pensionable

Remuneration:
- Attractive and Negotiable


How to Apply:
GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate - Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th
 November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level
education should be certified by The National Examination Council of
Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania
Commission for Universities (TCU)
xv. Deadline for application is 06th February, 2014 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English
xx. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING
ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary OR Katibu
Public Service Recruitment Sekretarieti ya Ajira katika
Secretariat, Utumishi wa Umma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.

Application Deadline: 6th Feb 2014

Careers at Tan Roads in Kigoma-Office Attendant

Job Title: Office Attendant

Employer: Tan Roads

Duty Station:  Kigoma

Key Qualification:

Holder of a Form Four
Must be fluent in written and spoken Kiswahili and English languages.
Must be a Tanzanian citizen
Not above 35 years of age.

Duties and Responsibilities:

The holder of this post who reports to shift in charge will be responsible for:
Shunting the documents from the weighbridge to main Office TAN ROADS when needed.
Keeping clean office environment and all Office surrounding.
Ensure that all Office equipment is maintained in good order.
Perform such other related duties as may be assigned by weighbridge in charge.

How to Apply:
All interested qualification Tanzanians applicants are invited to apply and submit their application letters to the under-mentioned address not later than 31st December, 2013. Copies of certificates, and their contract addresses, telephone number [s], and postal address. Only the short - listed candidates will be contracted and. overqualified applicants will not be considered. Please apply to:
Regional Manager TAN ROADS
P.O BOX 97 -Kigoma
TEL: NO. 028 2802564 FAX: NO. 0282804165

Application Deadline: 31st December 2013

Cashier/Admin Assistant Job Vacancy at PCI in Tanzania

Job Title: Cashier/Admin Assistant

Employer: PCI

Duty Station: Musoma

Job Description:

Key area of responsibilities:

Financial Management & Support;

• Manage petty cash including processing requests, preparing cash vouchers
• Coordinate approvals, disburse and monitoring cash advances reconciliations, daily cash counts and records Manage finance register for financial operations at the district level
• Monitor the correct use of PCI funds to the corresponding accounts according to PCI's financial administrations system
• Provide support in the creation of financial reports for the project as required by the finance department in country office and implement accounting forms, policies and procedures
• Support procurement process including the review of budgets and proforma invoices as needed for goods and services Maintain complete and accurate documentation for all financial transactions at the district level
• Submit periodic reports and supporting documents to Country Office as required
• Financial Control
• Implement and maintain system and internal control at district level in compliance with PCI policies and under guidance from Finance & Administration Director
• Maintain register for distribution of cheques and other sensitive financial documents

General Administration;

• Provide office organization and administration, logistics and procurement support to project team Maintain centralized calendar for staff travel, trainings and key project activities
• Assist in logistics for training sessions, meetings, and other project' events
• Implement arid oversee a broad range of administrative duties at the district level including reception, vehicles, facilities, human resources and IT ensuring the smooth day to day running of the district office
• Ensure the maintenance of all office documentation in a modern, easily retrievable and up to date filing system
• Source appropriate office equipment, furniture and other consumables to meet the needs of the office        
• Manage vehicle(s) ensuring they are available to meet the program requirements by keeping them safe, roadworthy, maintained, control driver's schedules and logging all trips
• Coordinate with the property owner to handle office maintenance requirements
• Supervise service level agreements with external vendors for equipment and services such as printers, cleaning services, office consumables, taking into 4 account quality and standards of service, responsiveness, competition, and cost-effectiveness
• Ensure the office environment meets regulatory health and safety standards and coordinate training and orientation accordingly Assist the Site Coordinator and other senior staff with day to day or periodic administrative activities.
• Perform other related duties as required

Qualification and Experience:

• Diploma in Accounting from recognized institution.
• 2-3 years relevant professional experience including office administration and petty cash management
• Experience working in a multi-cultural environment
• Highly organized, detailed oriented, sound judgment, strong interpersonal skills

How to Apply:
All qualified candidates should send a cover letter. CV, availability and salary expectations. Include the mentioned position in the subject header.
Or, candidates may hand-deliver or mail applications to:
The Country Director
PCI Tanzania
Isamilo, Plot 140, Block D
P.O. Box 2540
Mwanza, Tanzania

PCI is an Equal Opportunity Employer.

Application Deadline: 1st Nov 2013

Receptionist Vacancy at MIC Global Risks (Tanzania) Limited in Dar Es Salaam

Job Title: Receptionist

Employer: MIC Global Risks (Tanzania) Limited
Duty Station: Dar Es Salaam

Job Description:

Duties and Responsibilities
• Handling the reception and secretarial services.

Qualifications, Experience and Skills:
• Diploma in Secretarial Services from a reputable institute. At least 1-2 years' work experience post relevant academic qualification.
Attributes for all positions:

• The ideal candidates should exhibit high levels of professionalism, negotiating skills, integrity and professional ethics.

Remuneration:

The Company offers a competitive compensation package based on candidate's experience and qualifications.

How to Apply:
All interested candidates should forward their detailed resume stating age, qualifications, experience, e-mail address, daytime telephone contact and names and addresses of three referees to:
General Manager
MIC Global Risks (Tanzania) Limited
Approved Representatives of MARSH
8th Floor, Amani Place, Ohio Street/ P.O. Box 10936, Dar es Salaam, Tanzania

Application Deadline: 30th Nov 2013

Careers at Shugulika Recruitment in Tanzania-Quality Assurance Officer

Job Title: Quality Assurance Officer

Employer: Shugulika Recruitment
Duty Station: Dar Es Salaam

Job Description:

Responsibilities:

Production Line Activities

• Ensure Bottle washer parameters are within Spec all the time. When Out of Spec take Appropriate Corrective action in Consultation with QCM /Shift Managers.
• Caustic strength and methylene blue are tested prior to startup and every after 4 hrs
• Caustic temperature is checked before startup and every after 4 hrs
• All sprays/jets are checked and ensure are working properly before startup and every after 4 hrs.
• Caustic carryover is done and no caustic carryover in all bottles (all bottles in the bottle carrier).  
• Ensure Filling Process is assured by carrying out the following. When Out Of Spec is noticed take appropriate Corrective action In Consultation with QCM /Shift Managers.
• Filling valves are checked and adjusted before startup
• Any foaming valve during production to be corrected any time it is noticed
• Ensure crown crimping is checked before startup and every after 1 hr
• Ensure Fill Height is checked for all filling valves at start up and every after 1 hr
• Fill Content is checked once per shift on 25% of all filling valves and results attached in the line parameter log book
• Ensure Empty Bottle and Filled Bottle Inspectors carry out Bottle Inspection as required and they are rotated every 15 Min. Ensure Records exist to this activity.
• Ensure chip Necks removal happen properly as required at B/W infeed and at Empty Bottle Inspection station.

Quality Control Activities
                                             
• Final syrup brix is checked for each batch before making of control drink
• TA of control drink is done before batch startup and line TA is done twice per batch
• Inversion of 11` brix sucrose is done along with inversion of brix as is of the control drink
• Ensure proportioning is done as per SOP and all beverage parameters are within specifications i.e. brix and gas volume are within specification at startup.
• Ensure Gas Volume, Brix As- is and Invert Brix are within specs for first three bottles at start and every after 30 minutes Hygiene Activities
• Ensure proper CIP is done as per SOP on the production line after production/during batch Change over.
•Ensure that the Plant Hygiene, House keeping and Good Manufacturing Practices are maintained all the time.

Responsibility Level:

•The QC Technician is authorized to draw Finished Product from the line for testing. He is authorized to can quarantine finished product, which does not meet the Quality parameters.
•He is authorized to stop production process if the process is found to be not meeting performance standards as laid down.
•Inter-functional Interactions:
•The QC Supervisor has to interact with Production Shift Manager and Shift Supervisor to ensure the product is produced within Standard.
•Effective communication with maintenance and production Managers to ensure proper functioning of process control devices

Key Performance Indicators (KPIs)

•Quality and quantity of computer systems available to client departments
•Correct and timely installation of network hardware and software
•Effective troubleshooting
•Accuracy or completeness of instructions given to users
•Timely Support to users, measured in terms of minimum Complains

Entry Requirements:
•Advanced Diploma or Degree in Food Science and Technology or a related field and at least 2 years working experience in similar responsibilities.

In service:

•By promotion of Quality Assurance Trainee who has demonstrated outstanding performance, and worked in that capacity for at least 2 years.

Competencies/skills:

•Team player
•Time management
•Analytical and Problem Solving Skills
•Interpersonal Skills
•Calibration of QC equipment and Process Equipment
•SOP implementation, and Housekeeping and GMP. Knowledge on Production line Unit Process
•Knowledge on Microbiologic Testing.
•Knowledge on Chemical Testing and Standardizations Methods

How to Apply:
Send CV's to: kristian@shugulika.com

Application Deadline: 31st Oct 2013

Administrative Assistant Job Vacancy at Ariel Glaser Pediatric AIDS Healthcare Initiative in Shinyanga

Job Title: Administrative Assistant

Employer: Ariel Glaser Pediatric AIDS Healthcare Initiative

Duty Station: Shinyanga

Responsibilities:

Reception;

• Ensure good relationship between the Organization and the public in person, over the phone, and through e-mails when interacting with or visiting the Shinyanga Office.
• Maintain reception information/literature.
• Keep the reception area tidy and welcoming during office hours.
• Ensure Shinyanga Office Access Procedures are followed at all times.

Mail Administration;

• Liaise with the Logistics Assistant in distribution of official mails.
• Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
• Administer incoming and outgoing documents and parcel couriers

Secretarial Duties;

• Maintain and control office supply, stationery, and kitchen supplies for Shinyanga office.
• Oversee and facilitate hotel, transport logistics and other travel needs for AGPAHI Staff and official visitors.
• Organize and assist with travel arrangements for all official travelers
• Manage key vendor relationships with local hotels and Travel Agency

Property and Equipment Management;
• Oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and arrange for their repair and maintenance as needed.
• Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.
• Oversee and manage the cleaning of the building and the surrounding.
• Manage safety and security of the building and assets.
• Ensure Shinyanga Office storerooms are organized and clean.


Field Support;

• Liaise with Regional Admin Staff to ensure standard Admin policies and procedures are implemented in each office.

Other Duties;

• Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.
• Any other relevant duties as assigned by Finance & Administration Officer

Qualifications, Skills and ability;

• Educational background relevant to fulfillment of the duties and responsibilities as described above(University/college degree on related field is required)
• 2-3 years’ experience as an Office Administrator.
• Previous experience in working with NGO sector is required.
• Strong interpersonal skills
• High quality written & oral communication ability
• Strong supervisory skills
• Strong computer literacy

Application Instructions:
How to Apply:
AGPAHI is an equal opportunities employer and these positions are open to all, but ONLY qualified candidate should submit a CV and a cover letter to support your eligibility for advertised posts. Documents submitted electronically should have the candidates name as well as post applying for.  For more information about each advertised position please send request through email address below.

Submissions may be sent to:
Executive Director, AGPAHI
P.O. BOX 38252
Plot 373, Mtitu Street,
East Upanga
Dar es Salaam,
Tanzania.                  

Application Deadline: 1st Nov 2013