Job Title: Cashier/Admin Assistant
Employer: PCI
Duty Station: Musoma
Job Description:
Key area of responsibilities:
Financial Management & Support;
• Manage petty cash including processing requests, preparing cash vouchers
• Coordinate approvals, disburse and monitoring cash advances reconciliations, daily cash counts and records Manage finance register for financial operations at the district level
• Monitor the correct use of PCI funds to the corresponding accounts according to PCI's financial administrations system
• Provide support in the creation of financial reports for the project as required by the finance department in country office and implement accounting forms, policies and procedures
• Support procurement process including the review of budgets and proforma invoices as needed for goods and services Maintain complete and accurate documentation for all financial transactions at the district level
• Submit periodic reports and supporting documents to Country Office as required
• Financial Control
• Implement and maintain system and internal control at district level in compliance with PCI policies and under guidance from Finance & Administration Director
• Maintain register for distribution of cheques and other sensitive financial documents
General Administration;
• Provide office organization and administration, logistics and procurement support to project team Maintain centralized calendar for staff travel, trainings and key project activities
• Assist in logistics for training sessions, meetings, and other project' events
• Implement arid oversee a broad range of administrative duties at the district level including reception, vehicles, facilities, human resources and IT ensuring the smooth day to day running of the district office
• Ensure the maintenance of all office documentation in a modern, easily retrievable and up to date filing system
• Source appropriate office equipment, furniture and other consumables to meet the needs of the office
• Manage vehicle(s) ensuring they are available to meet the program requirements by keeping them safe, roadworthy, maintained, control driver's schedules and logging all trips
• Coordinate with the property owner to handle office maintenance requirements
• Supervise service level agreements with external vendors for equipment and services such as printers, cleaning services, office consumables, taking into 4 account quality and standards of service, responsiveness, competition, and cost-effectiveness
• Ensure the office environment meets regulatory health and safety standards and coordinate training and orientation accordingly Assist the Site Coordinator and other senior staff with day to day or periodic administrative activities.
• Perform other related duties as required
Qualification and Experience:
• Diploma in Accounting from recognized institution.
• 2-3 years relevant professional experience including office administration and petty cash management
• Experience working in a multi-cultural environment
• Highly organized, detailed oriented, sound judgment, strong interpersonal skills
How to Apply:
All qualified candidates should send a cover letter. CV, availability and salary expectations. Include the mentioned position in the subject header.
Or, candidates may hand-deliver or mail applications to:
The Country Director
PCI Tanzania
Isamilo, Plot 140, Block D
P.O. Box 2540
Mwanza, Tanzania
PCI is an Equal Opportunity Employer.
Application Deadline: 1st Nov 2013
