Office Assistant Job Opportunity at ADD International in Tanzania

Job Title: Office Assistant

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Receive all visitors with courtesy and decorum, ascertain the nature of visitors and relay information to his/her line manager or Country Director
• Ensuring guests sign the guest book and distribution of awareness materials to visitors including flyers, brochures etc.
• Assists and ensures that there is efficiency in day-to-day operations such as ensuring availability of office supplies, cleanliness, messenger services and other related functions
• In coordination with Finance and Administration Officer, engage in procurement of monthly office expendables
• Receive and arrange for internal distribution of all letters to respective departments
• In coordination with Programme and Personal Assistant ensure and maintain proper documentation of all correspondences
• In collaboration with Programme and Personal Assistant, assist in organizing internal and external meetings
• Properly manage and prepare office information confidentiality
• Read and document all disability, related information in newspapers; this includes documenting! filing newspaper cuttings, scanning and sending them to the monitoring and evaluation coordinator
• Perform any other related duties as may be assigned by his/her supervisor


Qualification and experience:

• Minimum qualification- Form IV with good pass in English and Swahili
• Holder of Certificate in Secretarial Services or other professional qualification in office management related fields
• Two years and above experience of working as front desk officer/Office assistant in local and /or International NGO
• Be conversant with administrative and front office functions preferably from a reputable organization/ institution or department;
• Elementary knowledge and experience in minor procurement of goods/services processes and ability to keep both office and its surroundings clean
• Knowledge of disability rights and experience in undertaking disability issues
• Ability to work in a diverse team and unquestionable care of visitors. Effective sign language communication will be an added advantage
• Proper knowledge of record keeping/filing and file movements
• Basic knowledge and competence in Information and
• Communications Technology (ICT) particularly in Microsoft Office applications.

• In addition to the above skills and qualifications, all applicants for the above positions are required to have the following attributes:
• A very high level of integrity, sense of responsibility and able to, maintain confidentiality;
• Ability to work under pressure and produce expected results;
• Ability to work in a lean and dynamic team;
• Ability to self-manage, achieve results and meet deadlines; and
• Willingness to work beyond the call of duty.
• A good team player with the ability to use own initiatives


 How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org

Finance and Administrative Officer at ADD International in Tanzania

Job Title: Finance and Administrative Officer

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Finance Management and Accounts
• Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documentation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness of payments
• Process Petty cash payments within the Internal Control System and in conformity with approved budget
• Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package.
• Do transaction back-up on daily basis and keep the back-up device safe-locked
• Effect funds disbursement (both hard Cash and Cheques) solely upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
• Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
• Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
• Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
• Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and /or authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
• Participate in in Budget preparation and Budget revision
• Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
• Ensure timely filing of statutory dues to avoid penalties
• Prepare transactions \ schedules and submit the same to the Finance and' Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
• Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
• Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards


Qualification and experience:

• Bachelor degree or Advanced Diploma in Certified
• Accountancy from recognized higher learning Institution(s)
• At least 3 years' experience in finance and accounting in a multi donor- funded Programme.

Competencies:
• Proper knowledge of funds management, ability to prepare Financial Statement and reports,
• Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c. .
• Knowledge and experience of using computerized Accounting
• Packages such as Sun would be an asset,
• Understanding and experience in (manual ledgers) Double
• Entry Bookkeeping,
• Ability to work independently under minimum supervision
• Excellent interpersonal skills, excellent command in both
• English and Swahili is a prerequisite
• Knowledge of Tanzania's extant Labour' Laws, and other industrial relations would be an added advantage
• Commitment to equality and diversity, knowledge of disability rights


How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org

Programme Manager Jobs in Tanzania at ADD International

Job Title: Programme Manager

Employer: ADD International

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 24 Jan 2015

Job Description:

Duties and responsibilities:

• Participate in conceptualizing and designing cost effective and innovative projects to enhance inclusive education in Tanzania as well as other projects aimed at achieving ADD
• International's global and national aims and objectives of ending exclusion and addressing barriers to education for learners with disabilities.
• Provide supervision for implementation and integration of activities that make up the inclusive education programme
• Ensure programme implementation is responsive to the needs and aspirations of learners with disabilities as in line with NSIE and ADD values, strategic plan and other guidelines and procedures
• Ensure preparations of programme and project implementation reports as per ADD and donor requirements in the agreed contracts
• Under the guidance of the Country Director, identify, establish and maintain key contacts at Local and Central Government levels in the project area and the country at large
• Interact regularly with Disable People Organisations, SHIVYAWATA, (I)NGOs and other education stakeholders to enhance their awareness of ADD's education programme and to collect information about other education actors/ programmes/ projects and to participate in inclusive education technical forums and working groups.

Desired skills, knowledge and qualifications:

• Bachelor's degree in education, development or other social sciences, a Masters degree would be an added advantage
• Minimum of 5 years senior level programme management experience

Competencies:

• Good understanding of inclusive education programming
• Ability to analyse information, evaluate options and think! plan strategically
• Demonstrated experience in managing and developing team working and the ability to lead and motivate others to work
• Excellent interpersonal communication and presentation skills
• Fluency in written and spoken English and Swahili
• Commitment to equality and diversity, experience of working with disabled people and/or other marginalised groups is an essential requirement.


How to Apply:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org